Pontyclun Environment Group – Key Roles

A team of individuals with allocated roles plan, organise and promote PEG’s meetings and activities; and communicate with its Members. They are elected by Members at the Group’s AGM (held in late- May /early June) and the allocated roles are:

• Chairperson
• Vice-chairperson
• Secretary
• Treasurer

Chairperson – Role Overview

• Chair meetings of Pontyclun Environment Group
• Plan and prepare a programme of activities in liaison with the Vice-chairperson, Secretary and Treasurer
• Liaise with Pontyclun Community Council and RCT County Borough Council as owners of the land at Brynsadler Mill and other public spaces in the Pontyclun Community Council area
• Represent Pontyclun Environment Group at meetings of Pontyclun Community Council’s Environmental Working Group
• Be the main contact person for the Group with relevant external bodies e.g. Keep Wales Tidy, Llais y Goedwig
• Act as a signatory for payments by cheque/ bank transfer from the Group’s bank account

Vice-chairperson – Role Overview

• Substitute for the Chairperson if needed
• Liaise with the Chairperson, Secretary and Treasurer to plan and prepare a programme of activities for the Group
• Promote the Group’s activities via social media, posters etc.
• Manage the Group’s via social media channels and Pontyclun.net
• Receive and respond to enquiries, questions or feedback from members of the public received via social media and other publicity

Secretary – Role Overview

• Organise each AGM and any other formal meetings of the Group
• Notify subscribed Members of Group meetings and activities
• Take notes of meetings and distribute them to subscribed Members of the Group
• Maintain a list of subscribed Members and their contact details
• Liaise with the Chairperson, Vice-chairperson and Treasurer to plan and prepare a programme of activities for the Group

Treasurer – Role Overview

• Keep accurate financial records for Pontyclun Environment Group
  • Record details of money in and out
  • Check and retain bank statements
  • Keep receipts for all items purchased
  • Keep paperwork for any grants and monies received (including Member subscriptions)
• Maintain the Group’s bank account and act as a signatory for payments by cheque/ bank transfer
• Produce a full financial statement for each AGM and financial updates for other meetings
• Liaise with the Chairperson, Vice-chairperson and Secretary to plan and prepare a programme of activities for the Group